eMASCO

Recent Searches

Major Group

Clerical Support Workers

Sub-Major Group

Other Clerical Support Workers

Minor Group

441

Other Clerical Support Workers

Unit Group

4415

Filing and Copying Clerks

Minor Unit Group

MASCO Code

4415-01

Compare

Filing/Registry Clerk

TVET

TVET scope is based on recognized occupational standards, with emphasis on practical components, psychomotor skills and exposure to training in the industry

Filing/Registry Clerk is responsible for organising, maintaining, and retrieving both physical and electronic records to ensure systematic record-keeping, easy accessibility, and secure storage. They create and update filing systems, manage documentation and forms, support administrative workflows, and assist in audit or compliance activities, contributing to the efficient management of information within an organisation.

Tasks

Maintain and update filing systems for both physical and digital documents.

Sort, categorise, and index files according to content, purpose, or chronology.

Retrieve, share, and distribute documents to authorised personnel as requested.

Scan, digitise, photocopy, and reproduce records and reports as required.

Perform accurate data entry and update internal databases.

Ensure the confidentiality, security, and proper disposal of sensitive information.

Assist with administrative and clerical support, including correspondence and interdepartmental record management.

Support compliance audits and maintain accurate records of document transactions.

Manage records related to employment, such as new employee documentation, job advertisements, and examinations.

Skills

Basic

Basic proficiency in computer applications, including Microsoft Word, Excel, and Outlook.

Clear written and verbal communication skills to work with internal teams and external parties.

Effective organisational skills to manage files, registers, and large volumes of paperwork.

Strong attention to detail and accuracy in handling documents and records.

Time management skills to prioritise and complete multiple tasks efficiently.

Specific

Ability to follow structured filing protocols and organisational archival standards.

Competency in data management and maintaining accurate and reliable records.

Competency in digitisation and records management processes.

Knowledge in administrative documentation management in compliance with internal protocols.

Knowledge in data protection, confidentiality, and document security regulations.

Knowledge in document classification, indexing, and archiving methods.

Knowledge in electronic and paper-based document management systems.

Knowledge in regulatory and records retention requirements.

Proficiency in using office equipment such as scanners, photocopiers, and fax machines.

Additional Info

QUALIFICATION

Certificate or equivalent

Related Courses

Claimable Course

e-Latih Online Course

Madani TVET Course

Minor Unit Group

4415-01

Filing/Registry Clerk

4415-02

Document Clerk (Halal Operations)

📌 NOTICE 📌