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Introduction Of MASCO Structure Of Classification Starting Salary Guidelines
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Major Group
3
Technicians and Associate Professionals
Sub-Major Group
33
Business and Administration Associate Professionals
Minor Group
334
Administrative and Specialised Associate Professionals
Unit Group
3343
Administrative and Executive Secretaries
Minor Unit Group
MASCO Code
3343-01
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Administrative Executive Assistant provides high-level support to senior executives, directors, or department heads, ensuring the smooth operation of offices and departments. They manage schedules, coordinate meetings and events, handle correspondence, organise travel, and prepare reports and specialised documentation, while acting as a liaison between executives and internal or external stakeholders. The role also includes supporting internal managerial coordination, maintaining confidentiality, and facilitating communication to ensure effective decision-making and efficient office operations.
Tasks
Manage and organise executives’ calendars, appointments, meetings, and travel arrangements.
Prepare and proofread correspondence, reports, and presentation materials for executive use.
Organise, coordinate, and provide administrative support for meetings, conferences, or committee sessions, including preparing agendas and taking minutes.
Maintain accurate filing systems, databases, and records, ensuring confidentiality of sensitive information.
Act as a liaison between executives, internal departments, clients, and external stakeholders.
Assist in coordinating company events and meetings.
Support budget tracking, expense claims, and procurement tasks.
Monitor deadlines, follow up on tasks, and ensure timely completion of administrative actions.
Conduct research, compile data, and prepare reports or briefings as required.
Skills
Basic
Ability to maintain confidentiality, professionalism, and interact effectively with various stakeholders.
Attention to detail and accuracy in documentation, reporting, and record-keeping.
Excellent written and verbal communication skills in widely used languages.
Proficiency in office software and digital calendar platforms for scheduling and correspondence.
Strong organisational, time management, and multitasking abilities to prioritise and manage multiple tasks effectively.
Specific
Basic knowledge of budgeting, accounting, or invoice tracking to support administrative functions.
Handling confidential and sensitive information with discretion.
Knowledge in event, travel, and meeting coordination, including logistics and stakeholder liaison.
Knowledge in office administration and workflow coordination.
Knowledge in preparing corporate reports.
Knowledge of corporate governance, legal, secretarial, or compliance frameworks relevant to Malaysian organisations.
Proficiency in Microsoft Office Suite for creating reports, presentations, and correspondence.
Proficiency in preparing reports, minutes, and presentation materials for executive use.
Proficiency in using project management and collaborative tools to support office operations.
Record keeping, filing, and document management using physical and digital systems.
Additional Info
QUALIFICATION
Diploma or equivalent
Related Courses
Claimable Course
e-Latih Online Course
Madani TVET Course
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