eMASCO

Exhibition/Conference/Event Planner is responsible for planning, coordinating, and executing a wide range of events, including conferences, exhibitions, corporate functions, weddings, and social gatherings. They work closely with clients to develop event concepts, manage budgets, select venues, coordinate vendors, oversee logistics, and ensure smooth on-site execution. Their role also involves marketing, post-event evaluation, and ensuring that events meet client objectives while being delivered on time and within budget.

Tasks

Meet with clients to understand objectives, requirements, and budget.

Develop event themes, concepts, and detailed timelines aligned with client goals.

Research, select, and negotiate with venues, suppliers, and vendors for services such as catering, décor, audio-visual equipment, accommodation, and transport.

Prepare and manage budgets, contracts, and project proposals to ensure cost-effectiveness.

Coordinate logistics, including scheduling, transportation, registration, signage, and on-site setup.

Oversee event execution, manage staff and volunteers, and troubleshoot issues during the event.

Coordinate event promotion and communication strategies to attract attendees and engage stakeholders.

Conduct post-event evaluations, gather feedback, and prepare reports for continuous improvement.

Ensure compliance with safety, legal, and client requirements throughout planning and execution.

Skills

Basic

Attention to detail and problem-solving abilities.

Coordination, teamwork, and critical thinking in planning and executing events.

Creativity, emotional intelligence, and empathy to understand client needs and enhance experiences.

Organisational and time management skills, with the ability to multitask and work under pressure.

Strong communication and interpersonal skills, including the ability to engage with clients, vendors, and team members.

Specific

Ability in risk assessment, contingency planning, and crisis management during events.

Competency in analysis of post-event performance and Key Event Metrics (KPIs).

Competency in budget planning, financial management, and expense tracking for events.

Competency in event administration and operational planning.

Competency in venue selection, event logistics planning, and on-site coordination.

Knowledge in comprehensive event planning and management coordination.

Proficiency in event management software and project management tools.

Proficiency in event marketing and promotion, including digital and social media channels.

Proficiency in vendor and supplier sourcing, negotiation, and contract management.

Additional Info

QUALIFICATION

Diploma or equivalent

Related Courses

Claimable Course

e-Latih Online Course

Madani TVET Course

Minor Unit Group

3332-01

Exhibition/Conference/Event Planner

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