eMASCO

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Major Group

Clerical Support Workers

Sub-Major Group

Other Clerical Support Workers

Minor Group

441

Other Clerical Support Workers

Unit Group

4415

Filing and Copying Clerks

Minor Unit Group

MASCO Code

4415-02

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Document Clerk (Halal Operations)

TVET

TVET scope is based on recognized occupational standards, with emphasis on practical components, psychomotor skills and exposure to training in the industry

Document Clerk (Halal Operations) maintains administrative and documentation tasks related to halal-certified products and operations. This includes supporting documentation required for Halal certification, food safety and quality standards, preparing and maintaining accurate records for audits, assisting in coordination with logistics and relevant departments, and managing filing and database systems. The role requires meticulous attention to detail to maintain documentation accuracy and support the smooth operation of halal-certified activities.

Tasks

Prepare, maintain, and update Halal-related documentation, including certification records and raw material Halal certificates.

Support Halal certification processes and coordinate with certification bodies for applications and renewals.

Ensure all documentation complies with regulatory standards and Halal requirements.

Manage data entry, filing, and record-keeping for incoming and outgoing shipments.

Prepare shipping and customs documentation in compliance with Halal and regulatory requirements.

Coordinate with internal departments, freight forwarders, and Halal executives to support operational activities.

Assist in internal and external audits, inspections, and Halal risk assessment activities.

Conduct regular physical checks of operations to verify Halal compliance.

Support the organisation of Halal-related training programmes and initiatives.

Assist in implementing and monitoring Halal Assurance System (HAS) practices within logistics operations.

NCS-008:2018

HALAL LOGISTICS PRACTICE (Level )

Skills

Basic

Ability to process paperwork accurately and support regulatory and compliance requirements.

Effective verbal and written communication skills in widely used languages.

Proficiency in Microsoft Office applications, particularly Word and Excel, for document management.

Strong organisational skills and attention to detail in handling documentation.

Time-management skills to meet documentation deadlines and work under pressure.

Specific

Ability to prepare audit documentation and maintain compliance records for Halal-certified goods.

Competency in coordinating Halal documentation and logistics processes with internal departments, external agencies, and certification bodies.

Knowledge in customs declaration procedures and electronic submission portals for shipping documentation.

Knowledge in food safety standards.

Knowledge in Halal certification processes and compliance with regulatory standards.

Knowledge in international shipping terms such as Incoterms and Halal logistics standards.

Proficiency in data and document management systems for organising, maintaining, and controlling records accurately.

Proficiency in logistics and inventory management software for tracking shipments and maintaining records.

Additional Info

QUALIFICATION

Certificate or equivalent

Related Courses

Claimable Course

e-Latih Online Course

Madani TVET Course

Minor Unit Group

4415-01

Filing/Registry Clerk

4415-02

Document Clerk (Halal Operations)

📌 NOTICE 📌