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MASCO Code
4413-02
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Publication Clerk
Publication Clerk assists in the preparation and distribution of printed and digital publications, supporting the editing, formatting and production of materials such as articles, reports, brochures and magazines. The role coordinates with editors, authors and design personnel to ensure content meets quality standards and publication deadlines, and maintains records and archives of published materials. It may also support administrative and logistical arrangements related to printing and distribution processes.
Tasks
Proofread and edit manuscripts to correct grammatical, typographical, and compositional errors.
Format content according to organisational or publication standards.
Coordinate with writers, editors, and designers to meet publication deadlines.
Review proofs to ensure all corrections have been implemented.
Ensure accuracy and consistency in final printed or digital outputs.
Write original content such as headlines, captions, and summaries.
Maintain and organise archives of publications for reference and audit purposes.
Advise authors and editors on manuscript changes and improvements.
Manage the routing of proofs for correction or reprinting.
Supervise, schedule, and monitor the work of publication staff.
Skills
Basic
Ability to follow established editorial protocols and guidelines accurately.
High attention to detail to identify typographical and formatting errors.
Organisational and time management skills to manage multiple publication schedules.
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
Strong written and spoken communication skills in widely used languages.
Specific
Ability to coordinate with editorial, design, and production teams to meet publication deadlines.
Ability to manage deadlines and coordinate multiple publication projects effectively.
Ability to proofread and review text for grammatical, typographical, and compositional accuracy.
Competency in applying consistent formatting and layout standards in publication outputs.
Knowledge in editorial style guides and publication formatting standards.
Proficiency in publishing software.
Proficiency in using content management systems for digital publishing.
Additional Info
QUALIFICATION
Certificate or equivalent
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