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Introduction Of MASCO Structure Of Classification Starting Salary Guidelines
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Major Group
4
Clerical Support Workers
Sub-Major Group
43
Numerical and Material Recording Clerks
Minor Group
432
Material-Recording and Transport Clerks
Unit Group
4322
Production Clerks
Minor Unit Group
MASCO Code
4322-03
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Materials/Procurement/Supply Chain Clerk plans, coordinates and administers the procurement and supply of materials to support organisational operations and production requirements. The role prepares and processes purchase orders, monitors inventory levels, tracks deliveries, and liaises with suppliers and internal departments to ensure materials and goods are obtained at agreed prices and delivered on schedule. They maintain accurate procurement and inventory records, support order management and scheduling activities, and help to optimise stock levels while ensuring compliance with procurement procedures.
Tasks
Maintain and update records of customer orders, purchase orders, and supplier information.
Check customer orders for accuracy of products, quantities, and pricing details.
Compute material types and quantities required based on production needs and customer orders.
Prepare and issue purchase orders, and liaise with suppliers to confirm delivery schedules.
Monitor inventory levels, track order status, and ensure timely receipt of materials.
Coordinate with production, warehouse, logistics, and finance teams to ensure material availability and compliance with procurement procedures.
Assist in preparing production schedules and material requisitions.
Verify received goods against purchase orders and invoices, and report discrepancies or defects.
Prepare reports on inventory turnover, material usage, and procurement activities as required.
Skills
Basic
Attention to detail to ensure accuracy in procurement records, orders, specifications, and quantities.
Basic numeracy and analytical skills to support inventory control, material planning, and simple calculations.
Organisational and time management skills to handle multiple procurement, order, and scheduling tasks efficiently.
Proficiency in Microsoft Office applications, particularly Excel and Word, for data entry, reporting, and documentation.
Strong verbal and written communication skills to coordinate with suppliers and internal stakeholders.
Specific
Ability to coordinate with vendors and suppliers on order status and delivery arrangements.
Ability to interpret production schedules, material requirements, and order data to prepare routine reports.
Ability to manage order tracking and coordinate delivery timelines with suppliers and internal departments.
Competency in processing purchase orders, invoices, and procurement documentation accurately.
Knowledge of basic accounting procedures related to invoices and purchase orders.
Knowledge of logistics coordination, warehouse processes, and stock level planning.
Knowledge of procurement, supply chain, and inventory management principles, including compliance with procurement procedures.
Proficiency in Material Requirements Planning (MRP) and Enterprise Resource Planning (ERP) systems for procurement and inventory activities.
Additional Info
QUALIFICATION
Sijil Pelajaran Malaysia (SPM) or Equivalent
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