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Major Group

Clerical Support Workers

Sub-Major Group

Minor Group

Unit Group

Minor Unit Group

MASCO Code

4131-03

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Document Processing/Data Validation Clerk

Document Processing/Data Validation Clerk reviews and verifies the accuracy of text and data extracted from scanned documents or images, ensuring that digitised information is complete and reliable. The role involves checking and correcting errors arising from automated data capture, including complex or unclear source materials, and confirming that validated data meets required standards before further processing. They support organisational operations by maintaining the integrity and quality of digital records and information systems.

Tasks

Review scanned documents and Optical Character Recognition (OCR) outputs for accuracy.

Validate text and data extracted from scanned documents or images.

Correct misread characters, missing data, and formatting errors from automated data capture.

Compare digitised data against original documents to ensure completeness and reliability.

Check unclear scans, handwriting, charts, and diagrams to verify extracted data accurately.

Identify and flag unclear, incomplete, or low-quality documents for reprocessing or further review.

Report inconsistencies, errors, or doubtful information to the relevant personnel.

Follow standard validation procedures and quality requirements before further processing.

Maintain the quality and accuracy of digital records during document processing and data validation.

Skills

Basic

Ability to follow instructions and standard procedures accurately.

Basic computer literacy, including accurate typing and use of standard office software.

Effective time management to meet deadlines and manage routine workloads.

Good reading comprehension and clear command of language for understanding written materials.

Strong attention to detail in checking and validating documents and data.

Specific

Ability to identify discrepancies and errors in extracted data.

Accurate data entry and data verification.

Basic troubleshooting of Optical Character Recognition (OCR) output issues.

Handling and verification of scanned and source documents in digital and physical formats.

Maintenance of accurate digital records and validated document files.

Proficiency in Optical Character Recognition (OCR) and document management software.

Understanding of data privacy and security standards.

Use of Microsoft Word and Excel for validation logs, document records, and checking outputs.

Additional Info

QUALIFICATION

Sijil Pelajaran Malaysia (SPM) or Equivalent

Related Courses

Claimable Course

e-Latih Online Course

Minor Unit Group

Document Processing/Data Validation Clerk

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