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Major Group

Clerical Support Workers

Sub-Major Group

Office Clerks

Minor Group

412

Secretaries (General)

Unit Group

4121

Secretaries (General)

Minor Unit Group

MASCO Code

4121-03

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Assistant Office Secretary Grade N1

Assistant Office Secretary Grade N1 responsible for ensuring that daily affairs at the office of a Supreme Court Judge/officers of the Top Management Group/ officers of the Management and Professional Group (who meet the qualifications) run smoothly, and for providing secretarial services such as typing, preparation of correspondence, reports, and file management. In addition, ensures that all official requirements of the Supreme Court Judge/officers of the Top Management Group/ officers of the Management and Professional Group (who meet the qualifications) are handled efficiently and to a high standard of quality, and supervises work schedules to ensure proper organisation.

Tasks

Managing correspondence and filing, including recording, filing, copying, and distributing documents to relevant officers.

Ensuring follow-up actions on letters, documents, and e-mails are taken, including sending faxes, updating data, and performing follow-up actions.

Classifying letters/documents (open/confidential/secret), managing hierarchical files, and maintaining the confidentiality of documents and officers’ affairs.

Preparing, typing, reviewing, and correcting draft letters/documents, managing documents requiring signatures, and prioritising officers’ tasks.

Managing office records and information, daily operational activities, document disposal, and supervise subordinate staff.

Managing officers’ information via HRMIS, ensuring work processes meet standards/quality, coordinating official events, and maintaining office and asset security.

Managing bills and claims, including travel forms, personal advances, medical bills, and telephone bills, as well as prepare budget estimates and manage procurement.

Preparing, storing, and providing explanations on corporate information.

Performing other duties as directed and providing support to the division/branch/sector.

Supervising and preparing daily task lists for officers’ Special Drivers.