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Introduction Of MASCO Structure Of Classification Starting Salary Guidelines
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Major Group
3
Technicians and Associate Professionals
Sub-Major Group
33
Business and Administration Associate Professionals
Minor Group
334
Administrative and Specialised Associate Professionals
Unit Group
3343
Administrative and Executive Secretaries
Minor Unit Group
MASCO Code
3343-04
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Executive Secretary provides high-level administrative support to executives and leadership teams, managing schedules, coordinating meetings, and handling confidential communications. They prepare reports and documents, act as a liaison between the executive and internal or external stakeholders, and ensure smooth office operations by overseeing correspondence and administrative processes.
Tasks
Manage and maintain executive schedules and appointments, resolving conflicts and prioritising requests.
Prepare agendas, minutes, and supporting documents for meetings.
Handle, screen, and prioritise internal and external correspondence on behalf of executives.
Coordinate travel and accommodation arrangements for executives and team members.
Manage office files and confidential records.
Liaise with internal departments and external stakeholders.
Arrange and coordinate meetings, conferences, and events with internal departments and external stakeholders.
Anticipate scheduling conflicts and proactively adjust plans.
Skills
Basic
Ability to multitask under tight deadlines.
Excellent written and verbal communication in widely used languages.
Good interpersonal and problem-solving abilities.
High attention to detail and accuracy.
Strong organisational and time-management skills.
Specific
Advanced proficiency in Microsoft Office.
Competency in minute-taking and transcription.
Document management and organisation.
Experience with business management tools.
Knowledge in corporate governance procedures for executive administration.
Additional Info
QUALIFICATION
Diploma or equivalent
Related Courses
Claimable Course
e-Latih Online Course
Madani TVET Course
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