eMASCO

Purchase To Pay Operational Specialist manages the end-to-end procurement and order-to-payment processes for goods and services. They oversee purchase requisitions, supplier selection, contract negotiation, order processing, invoice verification, and vendor payments, ensuring transactions are accurate, timely, and compliant with policies. The role also involves maintaining procurement records, coordinating with internal departments, monitoring deliveries, and supporting supply chain and financial operations to optimise efficiency and cost-effectiveness.

Tasks

Process purchase requisitions and purchase orders accurately and in a timely manner.

Maintain and coordinate relationships with suppliers and vendors to support procurement operations.

Monitor procurement activities and supplier performance, and report on delivery status and stock levels.

Validate, record, and reconcile supplier invoices, and resolve discrepancies as required.

Execute vendor payments within agreed payment cycles and assist in month-end and year-end financial closing processes.

Maintain procurement records, vendor master data, and compliance documentation in accordance with organisational requirements.

Analyse procurement data, supplier quotations, and reports to support cost control and purchasing decisions.

Coordinate with internal departments such as procurement, warehouse, and finance to ensure smooth order processing and delivery.

Skills

Basic

Attention to detail and accuracy in processing, documentation, and reporting.

Familiarity with procurement procedures and basic accounting or financial literacy.

Organisational and time-management skills to handle multiple tasks efficiently.

Problem-solving and basic analytical thinking for operational decision-making.

Strong verbal and written communication skills for effective interaction and documentation.

Specific

Competency in invoice validation, three-way matching, goods receipt and invoice receipt (GR/IR) reconciliation, and compliance with financial controls.

Knowledge in import and export procedures, International Commercial Terms (Incoterms), customs documentation, and logistics processes.

Knowledge in procurement data analysis, spend analysis, and cost control techniques.

Proficiency in Enterprise Resource Planning (ERP) systems for procurement and payment processing.

Proficiency in reporting and data analysis using Microsoft Excel and ERP system tools.

Additional Info

QUALIFICATION

Diploma or equivalent

Related Courses

Claimable Course

e-Latih Online Course

Madani TVET Course

Minor Unit Group

3323-01

Planning and Distribution Executive

3323-02

Purchase To Pay Operational Specialist

3323-03

Collections Executive

📌 NOTICE 📌