eMASCO

Shipping Executive is responsible for managing and coordinating the full shipping and logistics processes, ensuring the timely dispatch and delivery of goods while maintaining accurate documentation for local and international shipments. They liaise with freight forwarders and logistics providers, ensure compliance with customs and regulatory requirements, and resolve delivery or scheduling issues. The role also involves optimising shipment workflows, maintaining shipping records, and coordinating with internal departments, while representing the ship owner in foreign ports to oversee necessary formalities.

Tasks

Coordinate and schedule shipments with internal departments, freight forwarders, and logistics providers to ensure timely dispatch and delivery.

Prepare, verify, and manage shipping documents, including invoices, packing lists, bills of lading, and customs declarations.

Arrange transportation and book freight services for local and international shipments.

Track shipments and provide timely status updates to relevant stakeholders.

Ensure compliance with import and export regulations, and coordinate customs clearance requirements.

Maintain accurate shipping records and transaction documentation for auditing and compliance purposes.

Resolve shipment delays, discrepancies, and scheduling issues promptly.

Negotiate shipping rates with freight carriers and recommend cost-effective shipping arrangements.

Evaluate freight carrier performance and recommend improvements to shipping and logistics processes.

Represent the ship owner in foreign ports and oversee insurance, licensing, and other required formalities.

H
Transportation and Storage

Skills

Basic

Attention to detail to ensure accuracy in documentation and shipment handling.

Basic computer literacy, including Microsoft Excel, Word, and email communication, for administrative tasks.

Organisational skills to maintain records and track shipment status effectively.

Strong communication and interpersonal skills to coordinate with clients, suppliers, customs officers, and logistics partners.

Time management and ability to handle multiple shipments simultaneously.

Specific

Ability to coordinate shipments with freight forwarders and logistics providers across air, sea, and land transport modes.

Ability to negotiate freight rates and service arrangements with carriers and logistics service providers.

Ability to plan shipment schedules and transport arrangements to support timely delivery operations.

Competency in coordinating logistics activities with internal departments, freight forwarders, and service providers.

Knowledge of International Commercial Terms (Incoterms), freight terms, customs procedures, and Harmonised System (HS) codes in shipping operations.

Knowledge of shipping regulations, customs requirements, and documentation standards for import and export operations.

Proficiency in preparing and processing shipping documentation for local and international shipments, including customs and trade documents.

Proficiency in using shipment tracking and logistics monitoring systems.

Proficiency in using shipping systems and enterprise resource planning (ERP) systems, such as SAP or Oracle, to manage shipping processes.

Additional Info

QUALIFICATION

Bachelor’s degree or equivalent

Related Courses

Claimable Course

e-Latih Online Course

Minor Unit Group

Marine Superintendent (Deck)

2172-05

Shipping Executive

2172-06

Marine Officer Grade AL9

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