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Introduction Of MASCO Structure Of Classification Starting Salary Guidelines
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Major Group
4
Clerical Support Workers
Sub-Major Group
44
Other Clerical Support Workers
Minor Group
441
Other Clerical Support Workers
Unit Group
4416
Personnel Clerks
Minor Unit Group
MASCO Code
4416-01
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Employment Clerk is responsible for maintaining and organising accurate personnel and administrative records, including information on employee transfers, promotions, leave, wages, qualifications, and training. They support human resources functions by assisting with recruitment processes, preparing HR-related documentation, and ensuring records are systematically classified, filed, and easily retrievable to maintain data integrity and support smooth HR operations.
Tasks
Maintain and update employee records including employment history, salary, performance evaluations, and leave information.
Process job and promotion applications, prepare employment contracts, and support compliance with organisational and regulatory requirements.
Coordinate recruitment, onboarding, training sessions, and employee development activities.
Manage attendance records, work schedules, and HR-related documentation.
Enter, categorise, file, and retrieve employee and administrative data in digital and physical systems ensuring accuracy and completeness.
Apply document classification, indexing, and filing systems for organised record management.
Assist in preparing reports and provide administrative information to other departments as required.
Respond to employee inquiries regarding qualifications, employment conditions, and benefits.
Skills
Basic
Basic critical thinking and active listening skills to handle employee enquiries and administrative issues.
Good organisational and time-management skills to prioritise and complete tasks efficiently.
High attention to detail for accurate record-keeping and document preparation.
Proficiency in Microsoft Office applications, particularly Word and Excel.
Strong written and verbal communication skills in widely used languages.
Specific
Competency in document classification, indexing systems, and filing conventions.
Competency in employee record keeping and administrative file management.
Competency in organising, categorising, and retrieving administrative documents and records.
Knowledge in human resource policies, procedures, and recruitment processes.
Proficiency in electronic document management systems, including scanning and archiving technologies.
Proficiency in human resource information systems.
Additional Info
QUALIFICATION
Certificate or equivalent
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e-Latih Online Course
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